Keeping records

When your child starts doing high school-level work, that’s when you start keeping records. 

How to start?

Start by creating your plan for high school, which you’ll probably want to do *before* your child enters high school. You can edit it over the years.

The simplest way to record the information is in a spreadsheet. I used a Google sheet, which I shared with my child and my spouse.

My original spreadsheet started out as an empty template, and I added information as I had it. Over the years, I removed the things that didn’t pan out and added things as they occurred.

What to record?

I broke up the spreadsheet into sections: Language Arts, Social Science/History, Foreign Language, Science, Math, Fine Arts, and Electives. I also included a section that was for non-academic stuff, like summer programs, certifications, etc. Your sections might look different.

Under each section, for each class I included:

  • Class name
  • Class description
  • Grade (if applicable)
  • Credit (if any)
  • Date (we used the end date or date range—some classes covered several years)
  • Resources (textbooks, readings, videos, workshops, etc.). Include syllabus, ISBN, table of contents, and other helpful info.
  • Provider (homeschool class, tutor, CC class, self study, co-op, etc.)
  • Instructor (include credentials, if any)
  • Standardized scores (AP, SAT, CLEP, etc.)
  • Subject (e.g., English, geography, etc.)
  • Level (college, honors, etc.)

When to update?

  • End of semester with completed courses
  • Any new award, activity, etc.
  • End of summer with summer activities

For more information on how to create a transcript, see Transcripts.
For more information on determining if what your child is doing is high school work, see What counts as high school-level work?